Minutes of Parish Meeting held on Monday 1st July 2013 at 8 pm in the Village Hall
Present: Ms O'Callaghan, Mr Dalton, Mr Dinsdale, Mrs Glasse, Mrs Handley,
Mr Huddleston, Mrs Pritchard, Mrs Spencer Mr White and in the Chair, Mr Tebbit.
Cllr Sebastian Kindersley was in attendance.
No apologies were received.
Approval of 20th May Minutes
1. Mrs Handley requested that Item 9 be changed from 'consider improvement' to
'change the status from footpath to cycle path'.
2. Mr Dinsdale requested that Item 17 be changed to read 'other junction improvements' rather than 'pedestrian refuge'.
3. The minutes were approved.
Procedure
4. The Chair explained that many Parish Councils set aside 10 minutes at the beginning of each meeting for the public to address the Council. Members of the public present were asked their views. One member indicated that if the agenda were published on the Eversden website on the day it was posted on the noticeboards and circulated via Eversden on-line there may be more interest from the public and hence more participation.
5. It was resolved that the Parish Council would trial the procedure.
Declaration of Interests
6. Completed Declaration of Interests were received from several members of the PC. Those with outstanding forms will contact the Clerk when they are ready for collection. Declaration of Interests regarding the agenda were received from:
Mrs Pritchard re Agenda Item 8
Ms O'Callaghan re Agenda Item 14 and
Mr Huddleston re Agenda Item 11.
7. Further clarification was requested. It was fully accepted that no councilor with an interest might vote. However it was not clear whether a councilor with a declared interest might remain for the discussion to make a statement or answer questions, if asked, or whether they should leave the room for the entire item. It was hoped that this could a decision for the Chair and for the individual concerned. The Clerk will contact Ian Dewar at CAPALC and report back to the next meeting.
Matters Arising
8a) Road at St Helen's: Land registry is now complete.
b) Eversden/Comberton Cycle Path: Mr Dalton to progress.
c) Emergency Planning: No further progress.
d) Connexions Bus: Mrs Glasse reported that current numbers were approx. 10-15 for the Monday 4 - 6 pm session. The Bus staff reported that this number was manageable and led to good communication with the young people. The Bus will be visiting Meridian School's Year 6 children to promote the bus for the summer months as they move to Year 7.
e) The Clerk's Contract had been completed and signed.
f) The Local Plan Consultation is from 19th July - 5th September. This will be discussed at a future meeting.
g) Mr Dalton said that the Recreation Ground path bid, a new opening at Bucks Lane, had been agreed by SCDC.
Standing Orders
9. The Parish Council authorised and agreed purchase of the 2010 Standing Orders at a cost of £25 from CPALC.
A603 Harlton/Eversden: Speed Limit Reduction
10. Following emails with Highways Agency regarding the Speed Limit Reduction, Mr Dinsdale is meeting with David Lines, Policy & Regulation Engineer from CCC on Thursday 4th at the Wheatsheaf. Also attending are Peter De Mambro from Harlton and Cllr Kindersley. It was agreed to seek advice from Mr Lines on where to begin the 50 mph zone and also what he would suggest in terms of additional provision at the crossing. It may also be worthwhile discussing reinstating the speed camera.
11. Mr Dinsdale explained that by using the speed limit flowchart on the County website we are now at the stage of public consultation. To ensure both Harlton and the Eversdens are doing enough in terms of publicity it was agreed display information via Eversden On-Line and the noticeboards as well as in Harlton.
12. Mr Dinsdale asked the Council to pass a motion to approve funding of £500 for survey and advertising if required by the application. The PC agreed unanimously.
13. A member of the public asked if the proposed speed limit reduction was for the whole of the A603 or just a section. It was explained that we could only propose a section as this was within our Parish.
OSP 148
14. Mrs Pritchard left the room.
15. SCDC Legal Department has received a challenge from Solicitors acting on behalf of parishioners against the development on Environmental grounds.
16. Mr Tebbit had contacted Gary Duthie to try to find out who will be taking over the case as the Planning Officer no longer being in post has further complicated this. We are currently awaiting an explanation from SCDC. It was noted that Accent Nene had not met with SCDC.
Cllr Kindersley suggested that the case is firmly with Lawyers at present and that the Parish Council could formally request an update from the Legal Dept.
17. Mrs Spencer said she was disappointed that some villagers did not support the development.
18. Report from Councillor Sebastian Kindersley, CCC
Funding for Tailcorn
19. A request had been received from the Editors of Tailcorn for £50 per issue or £100 for three issues. Mr Dalton, the Treasurer of Tailcorn, explained that for the last two years thee Magazine had run at a loss of approx £250. Mrs Glasse proposed to fund the deficit and this was seconded by Ms O'Callaghan. It was unanimously agreed by PC and it was resolved that £250 would be paid annually to Tailcorn.
Funding for Defibrillator
20. A request had been received from Mr Blatch on behalf of the Recreation Ground to fund 50% of a defibrillator through a FA initiative. The full cost is £320 - £380. Following discussion it was agreed in principal the PC would be prepared to fund this however there were concerns regarding storage and ongoing maintenance. Mr Tebbit will inform Mr Blatch that further information is required before a decision can be reached.
Brass Workshop
21. Alan Huddleston had put a proposal to the Council regarding funding for a Brass Workshop at CVC. The purpose of the workshop was twofold a) to improve the performance of band members and b) to promote and raise awareness. Mr White proposed we support the bid and Mr Dalton seconded it. It was resolved that we would fund the requested amount of £201. It was noted that Comberton Village College had reduced their hire fee for the Hall to £201, the cost of hiring the necessary personnel
SCDC Parish Planning Forum
22. Members of the PC to inform the Clerk if they wish to attend the meeting on 17th July.
Finance
23. Payments were approved for:
SCDC Village Hall Car Park £50.00 LGA 1972 S.133
Cambridge Insitu (Photocopying) £80.28 LGA 1976 s.133
Staples (Clerk’s printer) £91.49 LGA 1972 s.226
Ashton KCJ Land Registry £1,524.00 LGA 1894s.6 (c) iii
Recreation Ground Grant £2,000 PHA 1875s.164
Recreation Ground Insurance £2,308.96 PHA 1875s.164
42 Wimpole Road
24. Despite resubmitting plans regarding the drainage of the site it was resolved that the plans would be refused on the following grounds.
25. Ms O'Callaghan confirmed that she had reserved a slot at the SCDC Planning Committee to speak as an individual against the development.
Correspondence
26. It was agreed that Councilors would email the Clerk informing her whether they would like to remain or be removed from the paper correspondence circulation.
Next meetings
27. Monday 15th July & Monday 29th July Planning at 8:30 pm if necessary
Monday 12th August Full Parish Council at 8:00 pm. It was resolved to add the Village Hall extension as an agenda item.