Authority       Great and Little Eversden Parish Council

Contacts       Tel: 01 954 780 042 Mrs L.A.Volans, Clerk
                        Tel: 01 223 262 488 Mr J C P Dalton, Chairman

Applications to view information may be made to either of the above persons

Responsible Officer      Mrs L A Volans, Clerk

Maintaining Officer        Mr J C P Dalton, Chairman

2. Information to be published                                                              3. Method of publication

Council practice and procedures
Council Agendas                          Posted on noticeboards & on website at www.the-eversdens.co.uk
Council minutes                            Posted on village website and all councillors and Parish Clerk have copies
Working Groups & Advisory Committees     Minutes and other documents can be inspected by appointment
Acceptances of office                                     Can be inspected by appointment
Councillors Code of Conduct Standard version was adopted
Register of Councillors Interests Can be inspected by appointment
Annual Parish Meeting Minutes Can be inspected by appointment
Standing Orders Can be inspected by appointment

Financial
Annual precept                             Published in Minutes
Annual budgets                            Compiled in November of each year and may be inspected by appointment.
Payments to contractors and suppliers        Reported in Minutes with Power quoted
Annual Accounts                                             Can be inspected by appointment
Risk Assessments                                         Can be inspected by appointment
VAT return                                                       Can be inspected by appointment

Planning
Individual Planning Applications                   Can be inspected by appointment
Summary lists of Planning Applications      On SCDC website

Archive material
Minute books                                                  Can be inspected by appointment

Notes

1. Exempt material

Personal information relating to Councillors (other than required to be declared in the Register of Interests)
Personal information relating to employees
Tenders and bids from contractors and suppliers
Information prohibited under the Data Protection legislation

2. Charging policy

Information can be inspected free of charge
Copies which can be made without breach of copyright are priced at 10p per sheet.
A detailed search of records e.g. Council Minutes is priced at an hourly rate of £40 per hour with a minimum of £10.

3. Procedure

Basic requests for information will be dealt with by the Clerk. More complex requests will be dealt with by the Council at their next suitable meeting.
Applications not satisfied under the above are entitled to complain to the Office of the Information Commissioner at www.ico.gov.uk.

4. Reviews

This revised Policy was approved by Great and Little Eversden Parish Council at its meeting on 14th of July, 2008, minute number 5 and is to be reviewed in alternate years.

The Data Protection Act requires that information kept by this council be regularly reviewed and that which does not form part of its Official Records destroyed. Those wishing to inspect information should contact the Clerk to discover if it is still available.